Free Federal Grant Reporting Deadlines Calculator (2 CFR 200)
Use this calculator when you receive a new Notice of Award or when planning your grant management calendar for the year ahead. Federal grant recipients must submit both performance reports and financial reports on schedules set by the awarding agency under 2 CFR 200.328–200.329, and must complete the full closeout process — including all final reports and the final SF-425 Federal Financial Report — within 120 days for awards made on or after November 12, 2020, of the end of the period of performance under 2 CFR 200.344.
For example, if you are a direct recipient on an award made on or after November 12, 2020, and your Department of Labor grant ends on September 30, your final financial report is due by January 28 of the following year. Missing these deadlines can result in a "high risk" designation, payment restrictions, or complications on future applications. Enter your period of performance start and end dates to calculate your key reporting milestones.
Rules last reviewed: 2026-10-06 — 2 CFR 200.328 · 2 CFR 200.344 · 2 CFR 200.308 · SF-425 instructions
This tool applies default timelines under 2 CFR 200 (Uniform Guidance). Always verify against your specific Notice of Award, funder terms and conditions, and any agency-specific supplemental regulations, as actual deadlines may differ from these federal defaults.
Grant Details
Enter your Period of Performance start date and grant duration below to automatically generate all reporting deadlines, no-cost extension windows, and closeout dates.
The 120-day closeout period applies to awards made on or after November 12, 2020, when the 2020 Uniform Guidance revision took effect. Your Notice of Award controls: older awards may have been amended to the 120-day period, and some agencies have applied their own closeout rules. 2 CFR 200.344
For awards made on or after November 12, 2020, recipients have 120 days after the end of the period of performance to submit final reports and liquidate obligations. Awards made before that date generally have 90 days. Subrecipients have 90 days, or an earlier date set by the pass-through entity.
Direct recipients on awards made on or after November 12, 2020 get 120 days after the end date to submit final reports; subrecipients get 90 days or less.
This tool applies default timelines under 2 CFR 200 (Uniform Guidance). Always verify against your specific Notice of Award, funder terms and conditions, and any agency-specific supplemental regulations, as actual deadlines may differ from these federal defaults.
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Frequently Asked Questions
What reporting is required on federal grants?
Under 2 CFR 200.328–200.329, recipients must submit both performance reports (documenting progress toward grant objectives) and financial reports (accounting for expenditures). Specific frequencies — quarterly, semi-annual, or annual — and due dates are set in the Notice of Award. The SF-425 Federal Financial Report is the standard form for financial reporting.
What is the federal grant closeout deadline?
Under 2 CFR 200.344, recipients must submit all final financial, performance, and other required reports, and liquidate all financial obligations, no later than 120 calendar days after the end of the period of performance. This 120-day period applies to awards made on or after November 12, 2020; earlier awards generally have 90 days unless amended. Subrecipients must report to their pass-through entity within 90 calendar days, or an earlier date the pass-through entity sets. The federal agency must make every effort to complete closeout within one year after the end of the period of performance. If reports aren't submitted, the agency closes out the award with the information available and may report the recipient's noncompliance.
What happens if I miss a reporting deadline?
Missing reporting deadlines can result in the federal agency placing a "high risk" designation on your organization (2 CFR 200.208), which can trigger increased monitoring, prior approval requirements, payment restrictions, or even suspension of the award. Consistent late reporting can affect your ability to receive future federal awards.
Can the period of performance be extended?
Often, yes. Under 2 CFR 200.308, if your agency has waived prior approval for extensions (the default for most research awards unless the agency provides otherwise), you can initiate a one-time extension of up to 12 months. To qualify, your award terms must not prohibit it, the extension can't require additional federal funds or change the project's approved scope or objectives, and you must notify the agency in writing, with your reasons and the revised end date, at least 10 calendar days before the period of performance ends. It can't be used merely to spend remaining funds. For non-research awards without that waiver, and for any further extension, you need the agency's prior approval, and many agencies ask for requests 30 days or more before the end date. An extension moves your closeout deadlines to match the new end date.
Is the SF-425 required for all federal grants?
The SF-425 is the standard financial report for most federal assistance programs, but some agencies use their own reporting forms. Check your Notice of Award and the agency-specific grant administration guide to confirm which forms apply to your award.