Effective date: September 29, 2026
1. Who we are and what this policy covers
Grants Republic ("Grants Republic," "we," "us") is a grant writing consultancy headquartered in California. This Privacy Policy explains what information we collect through grantsrepublic.com (the "Site"), including our contact form, newsletter, grant calculators, RFP Search tool, guides, and blog, and how we use and protect it.
This policy applies only to the Site. Information you give us in the course of a paid grant writing engagement is governed by our client agreement with you. This policy supplements our Terms of Use / Disclaimer.
2. Information we collect
We collect only what we need to respond to you and run the Site. You can browse the Site, use the calculators, search RFPs, and download our guides without giving us your name or email.
| Where | What we collect | Why |
|---|---|---|
| Contact form | Name, email address, organization, and the contents of your message (for example, an RFP and its deadline) | To respond to your inquiry and discuss our services |
| Email and phone | Anything you choose to send us at stan@grantsrepublic.com or (760) 571-9075 | To respond to you |
| Newsletter ("The Portal") | Email address; whether you open emails or click links | To send the newsletter you requested |
| Grant calculators | Budget figures, dates, rates, and locations you enter | To produce your results. These inputs are processed in your browser and are not stored by us |
| RFP Search | Keywords and filters you enter | To retrieve matching listings from Grants.gov and the California Grants Portal. We do not link searches to your identity |
| Automatic data | IP address, browser and device type, pages visited, referring site, and date and time of visit | To operate, secure, and improve the Site |
Please do not enter confidential, proprietary, or personal financial information into the calculators or contact form. The calculators need only estimated budget figures to work.
3. How we use information
We use the information described above to:
- respond to inquiries and provide consultations about our grant writing services;
- send our newsletter to people who have subscribed;
- operate the calculators and RFP Search tool;
- keep the Site secure, diagnose technical problems, and prevent misuse;
- understand, in aggregate, which pages and tools are useful so we can improve them; and
- comply with legal obligations and enforce our Terms of Use.
We do not use your information for automated decision-making or profiling.
4. How we share information
We do not sell your personal information, and we do not share it for cross-context behavioral advertising. We do not disclose it to third parties for their own direct marketing purposes.
We share information only in these limited cases:
- Service providers that help us run the Site and our business, such as our website host, email newsletter platform, Email Octopus, and analytics provider, Google Analytics. They may use information only to provide services to us.
- Legal requirements, when we believe in good faith that disclosure is required by law, subpoena, court order, or is needed to protect our rights or the safety of others.
- Business transfers, if Grants Republic is involved in a merger, sale, or reorganization, in which case the successor will be bound by this policy for information collected under it.
- With your consent, for any other purpose you agree to.
5. Cookies, analytics, and Do Not Track
The Site uses essential cookies needed for it to function and analytics cookies from Google Analytics that tell us, in aggregate, how visitors use the Site. We do not use advertising cookies or tracking pixels. You can block or delete cookies in browser settings; the Site's tools will still work.
You can opt out of Google Analytics by installing Google's Analytics opt-out browser add-on.
Do Not Track and Global Privacy Control. Because we do not track visitors across third-party websites over time, the Site does not change its behavior in response to Do Not Track signals.
6. Third-party sites and data sources
The RFP Search tool retrieves public listings from Grants.gov (through its API) and the California Grants Portal, and the Per Diem Calculator uses published GSA rates. When you run a search or look up a rate, your query terms may be sent to these government services, which may log your IP address under their own privacy policies.
The Site links to other websites, including Grants.gov, the California Grants Portal, GSA, the Defense Travel Management Office, and our LinkedIn page. We are not responsible for the privacy practices of those sites. Please review their policies before giving them information.
7. How long we keep information
We keep contact form submissions and email correspondence as long as needed to respond and, if you become a client, for the length of the engagement plus at least four years, or longer if a client contract or grant requirement calls for it, for business records. Newsletter email addresses are kept until you unsubscribe. We keep automatic data in aggregate or delete it within fourteen months.
8. How we protect information
The Site uses encrypted HTTPS connections, and we limit access to personal information to the Grants Republic partners and service providers who need it. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.
9. Your choices and California privacy rights
- Unsubscribe: Every newsletter includes an unsubscribe link, or you can email us to be removed.
- Review, correct, or delete: You may ask to see, correct, or delete the personal information we hold about you by emailing stan@grantsrepublic.com. We will respond within 45 days. We may keep information we are legally required to retain.
- Shine the Light (Cal. Civ. Code § 1798.83): We do not disclose personal information to third parties for their direct marketing purposes.
- No discrimination: We will not treat you differently for making a privacy request.
10. Children's privacy
The Site is intended for professionals at government agencies, schools, and nonprofits. It is not directed to children under 16, and we do not knowingly collect their personal information. If you believe a child has sent us information, contact us and we will delete it.
11. Changes to this policy
We may update this policy. We will post the revised version on this page with a new effective date, and for material changes we will notify newsletter subscribers by email / post a notice on the home page.
12. Contact us
Grants Republic, California
Email: stan@grantsrepublic.com
Phone: (760) 571-9075